Privacy Policy: What We Store and Why

What we store

When you sign in or buy, we store your email address, the language you chose, your purchases and subscription status, and the files you save. We do not store card numbers.

Why, and on what basis

We need this data to run your account and to deliver what you bought (performance of a contract). We keep invoices as long as accounting law requires (legal obligation).

Who else sees it

Stripe processes payments and tax. Google Workspace sends our emails. Render hosts the service and its database. Each acts as our processor and may handle data outside the European Economic Area under standard contractual clauses.

Time cards and employee names

The free calculator keeps your punches in your browser. We do not receive them.

When you run payroll from photos, we send each photo once to our language model provider (Anthropic) to read the punches. The provider does not use it for training. We keep the photo for 90 days so you can compare a cell with the card, then delete it.

When you save a pay period, we store the names, rates and punches of the employees on it, the checks we ran and the files we made, for three years, because that is how long US employers must keep payroll records. Delete a period or your account and we delete it all.

Cookies and statistics

We set one session cookie when you sign in and one cookie that remembers your language. Our usage statistics are anonymous and cookie-free: we count uses and never store your IP address.

How long we keep it

Your account data stays until you ask us to delete it. Accounting records stay for the period the law requires.

Your rights

You can ask to see, correct, export or delete your data, and you can complain to your data protection authority. Write to michael@1000ventures.io and we answer within 30 days.